What type of information do we collect? 

We gather personal information regarding data subjects which include: 

• Location of work 
• Public email address 
• Employment history and educational background 
• Functional expertise 
• Keywords related to specific work experiences 

How we collect information

• We collect publicly available information provided by LinkedIn that is legally permitted under applicable law. 
• Information submitted or provided by you or a reference. 

The data we collect is: 

• Accurate and kept up to date. 
• Collected fairly and for recruitment purposes only. 
• Processed by the company within its legal and moral boundaries. 
• Protected against any unauthorized or illegal access by internal or external parties. 

Our data will not be: 

• Communicated informally. 
• Stored longer than necessary than to fulfil the purposes for which it was collected. 
• Transferred to clients or countries that do not have adequate data protection policies. 

Data collection and how we use personal data 

The Big Search respects your privacy. 

We collect personal data for recruitment purposes, specifically to match candidates to a job opportunity offered by one of our clients. We use the data that we collect to specifically target candidates who might benefit from knowledge of this opportunity. 

• Personal data will only be kept or used by us for recruitment services we deliver to our clients. 
• You may choose to obtain access to, or to correct, your personal information at any time. Also, you may withdraw your consent to processing your personal data at any time (in which case we will delete your personal data). To do either of these things, please contact us using the details below. 

Where is information stored? 

Information is primarily stored on Navis, a CRM system maintained by Navis and The Big Search employees, and all data is hosted on Amazon Web Services with physical servers located in Frankfurt, Germany and Microsoft Azure Cloud with physical servers located in the EU.

Security 

Your Personal Information is treated as strictly confidential, and we have taken appropriate technical and organizational security measures against loss and unlawful processing of such information. 

As a company that works in the recruitment industry, we highly value system security and data safeguards. Our systems use identity verification, data encryption, firewalls, malware protection, intrusion detection, safe data storing and reliable web hosting. 

Transferring data 

Public information is transferred to our clients using our own Navis platform. Within this platform, we present potential candidates who have been carefully matched to meet our clients specific requirements. We implement strict permissions, so users can only view data that is relevant for them. The data transferring is only done after a client signs a data processing agreement and we make sure they have implemented the appropriate technical and organizational measures to ensure that the requirements of the General Data Protection Regulation are met. 

Client information 

We treat all information we receive from clients as confidential and do not use the information for any purpose other than to fulfil our obligations to them. We keep client information secure at all times and prevent the misuse and unauthorized disclosure of it by our employees or any third parties. 

Children and minors 

Our Site and Services are directed to the general public. We do not knowingly collect Personal Information from children under 16 years of age. 

How long do we retain personal information? 

We will retain your Personal Information for the period necessary to fulfil the purposes for which it was collected and as required for business or legal purposes unless a longer retention period is required or permitted by law. 

If you withdraw your consent to our processing your personal data, we will delete the personal data concerned at that point and will not keep a copy of it. Your right to withdraw your consent is dealt with in more detail, below. 

Protection of personal data and conditions for consent 

If you’ve received an email from any employee of The Big Search, that means we have some publicly available data about you in our database. You can always exercise your rights regarding that data as outlined below. 

We will always give you an option to access, rectify or erase the personal data we have about you from our database. 

You may exercise your right to opt-out from The Big Search database, by sending an email request to: legal@thebigsearch.com 

In case we receive no explicit opt-out or answer to our email it is reasonable to expect future correspondences from us. 

The withdrawal of consent shall not affect the lawfulness of processing based on consent before its withdrawal. 

The Big Search has taken substantial measures to ensure its full compliance with the GDPR regulation and has updated its services accordingly. 

Data Protection Officer 

The Big Search has appointed a Data Protection Officer (DPO) to provide oversight for our data protection program. 

You may contact our DPO with any data protection questions or concerns. 

Contact: contact@thebigsearch.com 

Contact information 

Address: Overtoom 16 

1054 HJ Amsterdam 

The Netherlands 

Last Updated: June 2023